Elevate 11: Developing Session Plans

In our last edition, we explored handling challenging group dynamics and their role in deepening learner engagement and critical thinking. Now, let’s take a step back and focus on a foundational aspect of great training – developing effective session plans.

A well-structured session plan is the backbone of any successful training. It ensures content is delivered logically, keeps learners engaged, and helps trainers manage time effectively. Without a plan, even the most knowledgeable trainers risk running over time, losing focus, or missing key learning objectives.

Why Session Planning is Essential for Trainers

Effective session planning helps trainers:

• Maintain structure and flow – Ensures logical progression of topics.
• Maximize learner engagement – Balances content delivery with interaction.
• Manage time effectively – Avoids rushing or running out of time.
• Reduce stress and uncertainty – Helps trainers feel prepared and confident.
• Ensure learning objectives are met – Keeps the session focused on outcomes.

“A well-structured session doesn’t just happen – it’s planned with purpose.”

Donald H. Taylor, corporate training expert

The Key Components of a Strong Session Plan

A session plan should include:

1. Learning Objectives
   • Define what learners should be able to do by the end of the session.
   • Example: “By the end of this session, learners will be able to create an engaging training introduction using the S.C.O.R.E. framework.”
2. Session Structure (O.P.A.T. Framework)
   • Opening – Set the tone, engage learners, introduce objectives.
   • Presentation – Deliver key content using an engaging mix of methods.
   • Application – Allow learners to practice or discuss key concepts.
   • Takeaways – Summarize, reinforce learning, and set action steps.
3. Time Allocation
4. Engagement Strategies
   • Plan interactive activities to maintain interest (e.g., discussions, role-playing, case studies).
   • Use varied learning methods to cater to different styles (visual, auditory, kinesthetic).
5. Assessment & Checkpoints
   • Include reflection questions or quick quizzes to measure understanding.
6. Flexibility & Adaptability
   • Plan for unexpected delays and allow room for discussion.

Common Session Planning Mistakes & How to Avoid Them

🚫 Overloading Content

• Problem: Trying to cover too much leads to rushed delivery and overwhelmed learners.
• Solution: Prioritize key concepts; trim non-essential information.

🚫 Lack of Learner Interaction

• Problem: A lecture-heavy session results in disengagement.
• Solution: Build in active learning every 10-15 minutes.

🚫 Poor Time Management

• Problem: Running out of time leads to unfinished content.
• Solution: Use time blocks and buffers for flexibility.

🚫 No Clear Objectives

• Problem: If learners don’t know what they’re supposed to achieve, engagement drops.
• Solution: State objectives clearly at the beginning.

Real-World Example: Structuring a Leadership Training Session

Imagine you’re leading a 90-minute leadership training. Instead of lecturing for an hour and losing engagement, structure it as follows:

• 0 – 10 min: Icebreaker – “Describe the best leader you’ve worked with.”
• 10 – 30 min: Presentation – The 5 Key Leadership Styles.
• 30 – 50 min: Case Study – How Different Leadership Styles Impact Team Performance.
• 50 – 70 min: Group Discussion – “Which style works best in different scenarios?”
• 70 – 90 min: Reflection & Action Plan – “How will you apply this in your role?”

This structured yet flexible approach ensures engagement, clarity, and application.

Practical Exercise: Build Your Own Session Plan

Try this challenge to refine your session planning skills:

1. Choose a training topic you frequently deliver.
2. Apply the O.P.A.T. framework to create a 60-minute session outline.
3. Allocate time effectively for each section.
4. Incorporate at least one active learning technique.
5. Identify potential timing challenges and create a backup plan.

💡 Tip: Share your session plan with a colleague or mentor for feedback.

Next Edition: Time Management Strategies for Trainers

Planning is essential, but managing time effectively during a session is just as crucial. In our next edition, we’ll explore strategies for keeping a session on track, managing unexpected delays, and balancing content delivery with engagement.

Are You Ready to Elevate Your Training Sessions?

The Elevate Programme provides trainers with the skills and frameworks needed to create structured, engaging, and high-impact training experiences. Contact us today to refine your session planning techniques and take your training career to the next level.

Until next time – plan with purpose, engage with impact, and deliver with confidence!